Skip to Content

Digital Assets and Templates

The assets and templates on this page are approved for use and distribution by GIOS® and SOS personnel.


Templates


Logos

You should always ensure that you use the latest versions of the Institute or School wordmarks (logos). Departments and projects that wish to use a customized logo must request one through the Marketing Hub in accordance with the ASU web and print standards.


Email Signatures

Email signature blocks can be automatically inserted into your Outlook emails to provide additional information (job title, phone numbers, web addresses, etc.) to recipients. General guidelines for the use of these are:

  • Institute employees in general roles should use one of the GIOS® signature blocks.
  • Employees working on specific research programs or outreach initiatives may use a project/program signature block, if one exists. If your project does not have one please use one of the GIOS signature blocks.
  • Note: Please do not create your own! Contact the Institute Informatics team if your want one created for your project or initiative.
  • Faculty and staff within the School of Sustainability should use the School signature block.
  • Sustainability Scientists and Scholars are welcome to use a GIOS signature block or one from their home unit if tenured elsewhere.

Signature Blocks

Email Signature Instructions (MS Outlook)

To create the signature block on your computer follow these instructions:

  1. ‘Copy’ the entire signature block from one of the links above.
  2. On the main Outlook toolbar, go to the ‘File’ menu and select ‘Options’.
  3. Choose the ‘Mail’ tab and click the ‘Signatures’ button.
  4. If there is an item in the ‘Select Signature to Edit’ box, select it and then click ‘Delete’
  5. Below the ‘Select Signature to Edit’ box, click ‘New’.
  6. ‘Paste’ the new signature block using control+V (any other pasting options may result in lost formatting).
  7. Double-click each word or text block, such as first name, department, title, phone, etc. and type your information. This will replace the placeholder text with your text and maintain the formatting. (Please note that the website and social media channels in the signature block are hyperlinked to the Institute’s pages/accounts. If you are associated with a program that has dedicated website and/or social media accounts, you may change those hyperlinks to connect to your pages/accounts).
  8. Under ‘Choose Default Signature’ select the newly created signature for new emails.
  9. Click ‘OK’. Your new email signature will appear immediately.

To add the signature block in reply emails your computer follow these instructions, building off of the signature you have already configured:

  1. Go to the email signature you just created by selecting the ‘File’ menu, ‘Options’, ‘Mail’ tab and the ‘Signatures’ button.
  2. Highlight your new saved signature block in the ‘Select Signature to Edit’ box.
  3. Using your mouse, highlight the lines from your name down to your cell number (if included). Right-click and ‘Copy’.
  4. Click ‘New’ beneath the ‘Select Signature to Edit’ box.
  5. Title this Signature “Reply” and click ‘OK’.
  6. Paste the copied lines from your signature block into the ‘Edit signature’ box.
  7. Delete all extra text and images, leaving just your name, job title, department, address and phone numbers.
  8. On the right side, in the ‘Replies/forwards’ drop-down, choose “Reply”.
  9. Click ‘Save’ and ‘OK’.

Email Signature Instructions (Gmail)

To create the signature block on your in your Gmail account follow these instructions:

  1. ‘Copy’ the entire signature block from one of the links above.
  2. In the Gmail Inbox, go to the ‘Gear’ icon and select ‘Settings’.
  3. Select the ‘General’ tab.
  4. Scroll down to the ‘Signature:’ section and paste the new signature block using control+V (any other pasting options may result in lost formatting).
  5. Scroll to the bottom and select ‘Save Changes’.